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How to Conduct an Effective Board Meeting

A successful board meeting is dependent on a structured and thoughtful decision-making process, which incorporates the views of all stakeholders. This involves conducting thorough research, contacting subject matter experts, fostering an environment where opposing viewpoints are valued and engaging in healthy and productive discussion.

Start on Time

Beginning your board meetings on time and completing the meeting on time proves effectiveness, reduces fatigue, and creates a focused and lively atmosphere. It helps establish expectations and prepare attendees for future meetings.

Control the Agenda

Make sure that board meetings are efficient by preparing an agenda that has a clear outline. This allows you to cover all the important topics without having to spend time on administrative tasks and reports that aren’t crucial to the decision-making process. Start with the most important topics and then finish in time.

Develop a plan for each Topic

Be sure that your board members are aware of the purpose for each discussion subject, whether it’s to gather data, come to Get the facts a conclusion or some other goal. Your participants will be more at steering the conversation towards the desired outcome while avoiding irrelevant and repetitive subjects.

Include an executive session in every board meeting. This is a short (15-minute or less) segment that is reserved for Board members only, and not the management team.

Use this time to discuss any roadblocks as well as major milestones and company performance. This is also a great time to plan and brainstorm strategies for the company’s future success.

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